Successful tech start-up backed by top financial and tech firms seeks Office Administrator
Description: First and primary point of contact for visitors, ensure office space is maintained: tasks include stocking kitchen, stocking office supplies, act as POC with building management and vendors, manage conference room scheduling, calendar scheduling, interview scheduling, maintain relationships with all local vendors and coordinate larger corporate vendor relationships with Cambridge office, provide executive administrative support for NYC team including calendar scheduling, travel, meeting and presentation development as needed, process employee expense reports, maintain copy of all company receipts and reconcile to company cash disbursements journal on weekly basis, assist/coordinate on-boarding of new hires with Cambridge, new and existing employee IT set up (full desk setup, install of all hard- & software), support and general office IT oversight.
Lots of fun projects related to event planning, NYC Social events, offsite events management & prep, employee appreciation (birthdays, weddings, other occasions), support event planning for company-wide outings, maintain information about local area dining, hotels and after-work locations for guests, maintain local inventory of company swag – coordinate with Cambridge on quantify/usage, oversee the management of NYC corporate apartments
Requirements: College Degree, previous administrative support and/or executive assistant experience, independent worker, prioritizing skills, previous startup experience OR interest in working at a startup, team oriented, the ability to manage/multitask a large task list and prioritize effectively and efficiently, ability to stay cool, calm, and collected, strong tech skills.
Hours/Benefits: Hours: 9-5pm ~ some emails navigating after hours. Benefits fully covered plus 401k and 3 -4 weeks vacation.