Job details

Taylor Hodson Staffing

at Start-up Private Equity
Location Midtown Manhattan
Date Posted June 13, 2018
Category Private Equity
Job Type Permanent
JO# 14070
Salary / Compensation $45K

Description

NYC Office Support - Receptionist / Operations Assistant - This role will serve as a support arm to the NYC office covering the front desk full-time with a strong focus on administrative office duties and special projects.
● Front desk: Daily: maintain a shared calendar of all expected guests; Serve as point person for incoming mail and packages; Ensure desk is covered at all times; Respond to employee requests as needed; Greet and assist visitors; Coordinate lunch pick-up for employees who order out; Point person for all in office catering
■ Weekly bagels
■ Team lunches
■ Special occasion
● Snacks and Supplies Management: Responsible for ordering and maintaining snacks, drinks, and coffee for office; Maintain all cleaning supplies & paper goods in breakroom; Purchase and maintain all office supplies; Ensure supply cabinet is organized at all times; Ensure all printers have ink, backup ink, and paper
● Mail & Shipping: Sort and distribute all incoming mail; Point person for all FedEx needs: shipping, tracking, packaging; Create FedEx labels as needed; Manage application delivery from start to finish
● Business Cards & Headshots: Point person for ordering business cards; Headshots; Coordinate new hires headshot appointments; Ensure headshot gets to Marketing team in a timely manner
■ Create and maintain employee directory
● Travel: Book air and hotel for all travel needs across all offices; Flexibility to respond to last minute travel adjustments
● Events: Generate ideas monthly for employee happiness funded events; Assist in the details: venue booking, contract details, menu selection; Serve as a member of the “Fun Committee”; Responsible for in office event set up and tear down; Maintain Events Calendar
● Executive Assistant Support: Assist in various special projects delegated by Executive support team
● Fire Safety: Maintain records of all office Fire Drills; Ensure office is in compliance with all Fire/Safety requirements
● Communications: Strong writing skills a must to generate emails to send to the entire company; Maintain the events calendar and event email reminders
● New Hires: Ensure designated desk is cleaned and ready for new hire; Collect supplies and HR swag to have at employee's desk upon arrival; Coordinate equipment set up with IT prior to new hires start date
● Building Communications Coordination: Point person for entering work orders; Monitor restrooms and break room and report all incidents that need management's attention; Familiarity with building management team and outside vendors

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