Job details

Taylor Hodson Staffing

at Downtown Financial Institution/3 year old start-up/ground floor opportunity
Location Downtown Manhattan
Date Posted August 3, 2016
Category Financial Services
Job Type Permanent
JO# 12452
Salary / Compensation $72,000 base, 15% bonus, overtime eligible

Description

Provide administrative support to Chief Investment Officer (CIO) and his teams including scheduling meetings, coordinating calendars, and arranging travel  Answering multi-line phone and ensuring messages are delivered for teams supported  Provide support and assistance in the preparation of general correspondence, presentations, and reports  Perform general office management duties, such as ordering supplies and keeping shared spaces in good working order (conference rooms, pantries, reception).  Manage invoices, reports, memos, letters, financial statements and/or other documents, using Microsoft Suite software.  Coordinate visitors to office (including other staff, consultants, and auditors.)  Arrange catering and AV requirements for major meetings (may include external or internal parties)  Process invoices for payment; research and resolve issues/problems with payments.  Manage technology set-up, onboarding, and integration of new hires.  Assist with onboarding and integrating vendors  Maintain relationships with building management, technology support team, and other external support organizations / vendors.  Manage office facilities to include moves and changes.  Assisting with special projects and performing other duties and functions as requested.   LOOKING FOR SOMEONE WHO CAN HANDLE A VERY FAST PACED ENVIRONMENT.  THIS IS A TERRIFIC GROUP, AND NEEDS A SUPER ORGANIZED, CAN-DO, PRO-ACTIVE, FLEXIBLE ADMINISTRATIVE ASSISTANT.

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