|Date Posted||November 21, 2017|
|JO#||13599 - JC|
|Salary / Compensation||Up to $75k; Paid OT, Discretionary Bonus; Excellent Comprehensive Benefits|
Seeking Administrative Assistant to CIO/Technology CAO and Six High-level Executives
NYC 2000+ Securities Firm / 600+ Technology Team
CIO Office / Global Markets Technology Division – paid over time after 40 hours and discretionary bonus; Excellent Comprehensive Benefits.
Administrative Assistant provide support to CIO, Technology CAO, & 6 high-level executives, and team of 200+ with administrative assistance (2 other admins) duties including calendar management, meeting agenda and presentation drafting, travel planning, and expense filing. Help create US Global Markets Technology Intranet web pages, newsletter including administrative facts, documentation on trading applications, and production services (training will be provided). Assist Global CAO working group to refresh documentation and push new templates to existing sites. Set-up conference calls after hours; this is a global role liaising with counter-parts in Hong Kong, India, Japan, and London. Coordinate with technology owners, global application developers, and US compliance team to onboard 16 global and regional trading applications to Identity and Access Control system for IT security and auditing purposes. Lots of project work with mid to senior level management. Large projects include day-to-day seating arrangements for 200+ employees. Administer budget tool timesheet process to ensure US Wholesale technology resources are in line with forecasted financials.
Requirements: Top-tier College a plus, 4-year college degree preferred; smart, go-getter, high energy, organized, detail-oriented, must be able to monitor blackberries-reasonable 24/7 available when necessary; strong PC skills, Visio a plus. Hours: 8am- 5:30pm, about 10 to 11 hour days, flexible to stay late or come in as early as 7am at times.
Need personable and flexible assistant. Good working environment, straight business support.