Cutting Edge Tech Start-Up Seeks Office Administrator JO#12983

Successful tech start-up backed by top financial and tech firms seeks Office Administrator

$70-80k.

Description: First and primary point of contact for visitors, ensure office space is maintained: tasks include stocking kitchen, stocking office supplies, act as POC with building management and vendors, manage conference room scheduling, calendar scheduling, interview scheduling, maintain relationships with all local vendors and coordinate larger corporate vendor relationships with Cambridge office, provide executive administrative support for NYC team including calendar scheduling, travel, meeting and presentation development as needed, process employee expense reports, maintain copy of all company receipts and reconcile to company cash disbursements journal on weekly basis, assist/coordinate on-boarding of new hires with Cambridge, new and existing employee IT set up (full desk setup, install of all hard- & software), support and general office IT oversight.

Lots of fun projects related to event planning, NYC Social events, offsite events management & prep, employee appreciation (birthdays, weddings, other occasions), support event planning for company-wide outings, maintain information about local area dining, hotels and after-work locations for guests, maintain local inventory of company swag – coordinate with Cambridge on quantify/usage, oversee the management of NYC corporate apartments

Requirements: College Degree, previous administrative support and/or executive assistant experience, independent worker, prioritizing skills, previous startup experience OR interest in working at a startup, team oriented, the ability to manage/multitask a large task list and prioritize effectively and efficiently, ability to stay cool, calm, and collected, strong tech skills.

Hours/Benefits: Hours: 9-5pm ~ some emails navigating after hours. Benefits fully covered plus 401k and 3 -4 weeks vacation.

 

 

 

The Value of a Well-Written Thank You Note!

172146__his_girl_friday_l

You’ve been told time and again to write a thank you note after each interview. So you slog through it with your stock thank you, swapping out names and dates, each time thinking “This is just a formality – it doesn’t actually have an impact.”…

Sound familiar? Being in the staffing industry can sometimes feel as if you’re actually in the thank you note industry. Any one of us can tell you that a well-written, thoughtful and earnest thank you note not only makes an impact but could actually mean the difference between getting that offer and coming in a close second. We’ve seen it time and again. We’ve also seen great candidates routinely struggle with writing thank you notes. Our belief, and something we’ve built our reputation on, is that the personal touch, the old fashioned manner of going the extra mile still makes a difference (and in fact could make all the difference) in today’s world.

So what can you do to make sure you’re putting your best foot forward? Here are 5 common pitfalls we see in thank you notes, and how to avoid them.

 

  1. Getting way too casual, way too fast

You don’t have to be overly formal, but no one wants to feel like they’re receiving a text message instead of a thank you note.

Tip: Address the thank you as “Dear Mr. /Ms. _______, or even Dear (first name) in some instances. And I don’t care how much your enjoyed the interview, refrain from exclamation points, nicknames or references to their children and/or pets. Make sure to write an individualized thank you note to EACH person you meet with. A potential co-worker who feels snubbed is not likely to recommend you for a role.

  1. Toe the line: don’t grovel and don’t boast

You don’t have to say thank you 34 times. On the other hand, don’t spend the entire note telling them how great you are. Toe the line!

  1. The Goldilocks Method – Not too wordy, not too brief, but just right

We would suggest you order your thank you notes in 3 brief paragraphs. Paragraph one thanks the interviewer for taking the time out to meet with you. Paragraph 2 reaffirms your interest in the position and highlights something you spoke about. Paragraph 3 gives you a chance to briefly tell them why your previous experience has prepared you adequately for the role and what you can bring to the table….and then you close out by saying thank you one more time.

  1. Misspelling/Errors – Just….don’t.

PLEASE, PLEASE, PLEASE go over your note with a fine-tooth comb. There is nothing worse than receiving a thank you note with your name misspelled or the company’s name misspelled. Be thorough and triple-check everything.

Tip: It’s often very helpful to have someone else proofread your thank you note before you send it to a potential employer. We here at Taylor Hodson, Inc. proofread all of our candidate’s thank you notes before giving them the green light to send and have found that it makes an absolutely measureable difference. *WARNING: DO NOT rely on Spell-Check!

  1. Relax and write an original thank you note!

You don’t want to go passing around generic thank you notes. They should be genuine, not stock. You should mean what you write and it shouldn’t come across as canned or fake.

Thank you notes can be fun and don’t have to be a stressful thing. You’re not writing a thesis, you just want to follow-up, say thank you, reaffirm your interest in the position, remind them of why you’re a good fit and do so in a professional manner.

Ever make a huge mistake and not realize until you’ve already hit “send”? We would love to hear your stories of success and failure in the hiring process!

STAR Interview Technique

We often hear that the interview questions candidates struggle with the most are situational questions, such as “tell me about a time when you made a mistake and what you have learned from it.” Hiring managers ask these questions to get a better understanding of a candidate’s previous experience and to evaluate how well the candidate can articulate his or her ideas. Don’t let these questions stump you on your next interview. In fact, once prepared for them, situational questions can be a great opportunity to illustrate your achievements to the hiring manager or recruiter.

 

For your next interview you may want to utilize the STAR Interview Technique when asked a situational question. STAR is an acronym for Situation-Task-Action-Result. Each letter represents a step in the process of structuring your answer. The basic concept is to ensure that your response to the situational question is thorough without getting off topic. So, how does the STAR technique work? When asked a situational question, think about a specific example of a time that you encountered the situation and construct your response in the following way:

 

  • The first thing you need to do is describe the Situation or context of the example you will be sharing. You want to be as specific as possible. Which company were you working with at this time? Was there a specific project involved? How long ago did this event take place? You want to start out by setting the stage and sharing any pertinent details to help establish the scope.

 

  • Next, you want to let the hiring manager know what your exact Task was. What was your goal? What had your boss asked you to do? What did you need to accomplish? If this was a team project, what was your specific role? You want the hiring manager to understand what exactly it was that you were asked to do.

 

  • After you have explained the situation and task, you must describe what Action you took. What did you do to accomplish this task? Again, it is important to be as specific as possible.

 

  • Lastly, it is important to share the end Result. Was the project a success? Did you complete everything on time? Did you implement a solution that hadn’t been thought of before? Hopefully you chose an event to speak about which had a positive result. Prior to your interview, it would be smart to think of a few examples of personal success stories that could be used when asked a situational question.

 

Let’s look at an example!

 

Q: “Describe a stressful situation at work and how you handled it.”

 

A: “My first job after graduating from college was as Office Manager at a small financial services firm. I remember a particularly stressful time when I was asked to plan a holiday party, in addition to my day-to-day responsibilities. My time was already stretched thin, so adding another project was quite stressful. I decided that the best way to start this project would be to identify and prioritize which things needed to be done first. I created a spreadsheet to ensure that no aspect of the party would slip through the cracks and to maximize my efficiency. The party was a huge success! Even the COO congratulated me for planning the best holiday party that the firm has ever had.”

Tip Tuesday

Beware of a promise of temp-perm if you haven’t met with the company first. Consider it long term temp and don’t close any doors!

Tip Tuesday

Tried and true- Always call if you’re going to be late! Even if it’s a train delay, call and calmly explain once you surface!

Tip Tuesday

Grab potential employer’s attention with more than just thank you- add a personal touch and how you specifically are qualified!